Our Client is in search of an experienced Executive Assistant who will perform secretarial work, carry out research and perform day-to-day administrative support.
Duties and Responsibilities:
- Acting as the point of contact among executives, employees, clients and other external partners
Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
Carrying out research and providing extensive reports.
Maintaining comprehensive and accurate records
Managing information flow in a timely and accurate manner
Organizing executive’s calendars and setting up meetings, including scheduling, sending reminders, prioritizing the most sensitive matters and arranging catering when necessary
Formatting information for internal and external communication – memos, emails, presentations, reports
Answering phone calls in a polite and professional manner
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
Making travel and accommodation arrangements
Taking minutes during meetings
Screening and direct phone calls and distribute correspondence
Performing other duties as required
Requirements
Requirements
The requirements listed below are representative of the Knowledge, Skill and/or ability required to perform this job satisfactorily
- A degree from a recognized Institution
Experience working as an Executive Assistant, Personal Assistant or similar role
Extensive reasearch and report writing skills
Meticulousness with keen attention to details
Smart and able to take innitiative
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
